working with ASSETS (Places & Equipment)

In BruceBEM, asset management covers both places (such as buildings, facilities, and workspaces) and equipment (machinery, tools, and devices) to ensure efficient tracking, maintenance, and utilization.

Key Features of Asset Management in BruceBEM:

1. Asset Registration & Classification:
   • Users can register assets, categorize them (e.g., fixed or movable), and assign unique identification codes.
   • Assets can be linked to specific places or work teams for better organization.
2. Ownership & Partnership Management:
   • Assets can be assigned to specific partners or subcontractors based on Bruce Smart Contracts, ensuring authorized access and usage.
   • The system ensures that only verified partners can manage, maintain, or modify asset details.
3. Preventive & Corrective Maintenance:
   • Scheduled preventive maintenance (PM) tasks help reduce downtime and extend asset lifespan.
   • Users can log corrective maintenance requests to address unexpected failures or malfunctions.
4. Cost Tracking & Budgeting:
   • Asset-related costs, including maintenance, repairs, and depreciation, can be tracked.
   • Budgeting tools help forecast expenses and optimize resource allocation.
5. Work Order & Assignment Integration:
   • Assets can be linked to specific work orders, ensuring that the right teams handle maintenance and operations.
   • Real-time updates allow better coordination between managers, subcontractors, and work teams.
6. Performance Monitoring & Reporting:
   • Users can generate reports on asset performance, usage trends, and maintenance history.
   • Data-driven insights help improve decision-making and operational efficiency.

By integrating places and equipment under a structured asset management system, BruceBEM enhances control, optimizes maintenance workflows, and improves overall productivity.

Dependencies:

Objects that depend on Assets

Asset Member Role: stablishes specific roles for sharing one asset.

Asset Rental Price: Defines historical (evolution on) prices for rental.

Assets Activity Log: Keeps log on activities related with an asset.

Asset Clearenace: defines all the cases and situations regarding alloance to access the asset.

Asset GHG Reccords: Tracks the Gren House Gass emissions.

Assets Inspections Survey: Keep reccords on Inspections or Compliance surveys.

Asset Repurpose: Logs transfrmations, recycling or repurpose of an asset.

Asset Standrad Forms: where to define standard form documents in relation with international standards.

Attachment Assets: to hold documenst and file attachments info.

Confirmaction Acts: Keeps confirmation on activities related ‘only directly’ with an asset, e-signed and time-stamped.

Contracts (Tied to): lists all the contracts where the asset is linked with.

Housekeeping Tracking: Specific for the purpose of Housekeeping type of services.

Meters: Converts an Equipment (asset) into a Meter, enabling Meter Reads and Tracking (in this approach the asset is the equipment – for example the Electricity meeter as Equipment).

Notifications: To hold all the notifications related with an Asset.

On Our Way Assets: Permits to define specific metadata related with only one Bruce Memeber, not shareable with all the other involved.

PM Groups Components: Links a component that is part of a PM Group, to this Asset.

PM Procedures Assets: Links one Asset with One PM Procedure (exclusive to this Asset).

PM Procedures Linked To: Links the Asset wit a PM Procedure, but the PM Procedure can be linked to many other assets.

PM Schedule: Planned Works linked to this Asset.

Project BOQ Concepts: Permits to connect this Asset with an specific BOQ item that is part of a Project.

Projects: When a Project is linked only with this, and only this specific Asset (for example: a Building).

Resources Personnel: When a worker (person) is linked only with this, and only this specific Asset (for example: a Room, or any Place.).

SHERQ Issues: for tracking safety, health, risks and quality issues, related to the Asset.

SLAS: To connect the asset with specific Service Level Agreements, that normaly are linked also to a Service Contract, or specific Work (On Demand or Planned).

Spare Parts Control: When the Asset (Equipment) is considered a Spare Part, this is the place to track it, and manage the evolution.

System Components: When the asset (place or equipments) is part of a wider System.

Systems: When the System is this, and only this, asset, but is wise to consider and use it as a System, in the transactions of Bruce.

Value Assets: Tracks the evolution of the value of the Asset in time.

Objects on which Assets depends

Asset Models: is an standardized list of Model by Brand to classify the Asset.

BRUCE Asset Category: Normalizes the Category of the asset (classsification option).

Contracts

BRUCE Contries

Resources Personnel

Systems